In this section will you find answers to questions that you may have about what to do before your Graduation and what you need to do on the day.

Please make sure you have followed the step by step guide as this will tell you everything that you need to do before your Graduation.

Before Graduation Day

When can I register for the Commemoration Day 2017 ceremonies?

Registration for the Postgraduate Ceremonies will open in August 2017.

Please note: Invitations will be emailed to the addresses you have stored on your Student Record. Please ensure your contact details are kept up to date as these are the details that the Graduation team will use to invite you to graduate. We recommend having at least one personal email address on your record in addition to your Imperial email address.

When will I receive my tickets?

Your student ticket, guest tickets and reception tickets will be sent in the post after registration closes (Friday 1 September 2017). If you have not received them by the second week in October please contact us on graduation@imperial.ac.uk.

Please ensure you provide a valid mailing address when registering to attend your ceremony

What should I do if I can no longer attend graduation?

If you have booked your place and are no longer able to attend graduation, please inform the Graduation team directly by email: graduation@imperial.ac.uk or by telephone: 44 (0)20 7594 6131.

Please note that the Graduation Office is open from 08:15 - 17:00 Monday to Friday. 

Can I get a refund on my tickets?

In order to gain a refund for the Commemoration Day Ceremonies 2017, you must return your ceremony and departmental reception tickets to the Graduation team by Friday 6 October 2017.  We cannot process any refunds without being in possession of the tickets that you wish to cancel.

Unfortunately we cannot provide refunds after this date.

Will I receive my degree certificate in my ceremony?

Degree certificates are not presented to graduates at the graduation ceremony. Degree certificates are posted to graduates within three months of the award conferral date.

If you have queries regarding your certificate, please contact the Certificates team in Registry by emailing certificates@imperial.ac.uk

What should I do if I or one of my guest requires support?

Please complete the special requirements section on the online registration portal when you register your attendance and purchase guest ticket(s). You can also contact the Graduation Team by emailing graduation@imperial.ac.uk or by telephone on +44 (0)20 7594 6131 to discuss your particular needs and we will do our best to find a practical and suitable solution.

How do I register to attend the ceremony?

Registration for the Commemoration Day ceremonies will open in late July 2017.

Email invitations will be sent out to eligible students on a weekly basis from late July 2017.

When you receive your invitation email, you will be able to click on the link in the email and log-on to the online registration portal (using your CID number and date of birth) and register to attend your ceremony.

The deadline to register your attendance and purchase any guest ticket(s) is Friday 1 September 2017 at midday (UK time).

Invitations are emailed to the addresses stored on your Student E-Service. Please ensure you keep your contact details up to date to avoid missing any important Graduation correspondence.

What should I do if my results are delayed or have not yet been conferred?

Please contact the Graduation Team on: graduation@imperial.ac.uk

If I cannot attend my ceremony this year, can I defer?

Yes, if you are unable to attend the Commemoration Day ceremonies in October 2017, please contact the Graduation Team to defer to next year.

Please contact the Graduation Team by emailing graduation@imperial.ac.uk with the subject title 'Commemoration Day Deferral'.


What should I do if I haven't received my invitation?

Email invitations for the Commemoration Day Ceremonies will be sent on a weekly basis from late July 2017.

If you have not received an email invitation by Friday 25 August 2017, please contact the Graduation team as soon as possible on email: graduation@imperial.ac.uk or by telephone: 44 (0)20 7594 6131.

How many guests can I bring?

Graduands can purchase up to 2 x guest tickets, when they confirm their attendance online.

Guest tickets are £35 each and includes entry to both the ceremony at the Royal Albert Hall and the departmental reception afterwards held on the main South Kensington campus. 

It is possible that there may be additional guest tickets available for your ceremony at a later stage. You can express your interest in purchasing additional tickets (above the 2 that you can buy outright) through the online registration portal. Please note that due to venue capacities additional ticket requests are not guaranteed. 

We will inform you by email if your request for additional tickets has been successful on Friday 1 September 2017.  You have until Monday 4 September 2017 to purchase additional tickets via the online registration portal.

I require a letter to support a visa application. How do I obtain one?

Once you have booked your place at the Graduation ceremony and purchased your guest tickets, the College can produce letters to support your Visa applications. To request this letter, please complete this form and submit it to the Graduation Team.

Please note we cannot issue a visa letter for you or your guests until you have booked your place at the Graduation Ceremonies and purchased your guest ticket(s).

Do I need to purchase a ticket for my child / baby?

Graduation ceremonies are formal occasions and as such may not be suitable for young children.

Any children over two (other than babies in arms) must have their own seat inside the graduation hall/venue and a ticket must be purchased for them when purchasing all other guest tickets.

How do I hire my gown?

Gown orders for the Commemoration Day ceremonies will open in late July 2017.

Details on how to hire your gown online will be provided in your email invitation.

Please remember that academic dress is compulsory for Imperial College's graduation ceremonies and you will not be allowed to enter the hall if you are not wearing academic dress.

 

On Graduation Day

How do you get to Imperial College London and the Royal Albert Hall?

Imperial College London's South Kensington campus is located off Exhibition Road. You can find full address details on the campus map. The closest London Underground Station is South Kensington and Gloucester Road (which is served by the Piccadilly, Circle and District lines). The Royal Albert Hall is located opposite South Kensington campus, on Kensington Gore.

 

If you are travelling by public transport, please make sure you check in advance that your form of transport is running that day.  The Transport For London Journey Planner website can assist in planning your journey.

Will the ceremonies be live streamed?

Yes, please go to the Graduation homepage to watch live streams of the ceremonies as they happen on the day.

Where can I smoke?

From 1 August 2017, all Imperial campuses and properties will be smoke-free. This means that smoking will not be permitted on or within 20 metres of College land.

The Smoke Free Policy requires that people smoke off campus and away from our buildings.  As our campuses are in close proximity of residential homes, businesses and schools we ask staff and students to be mindful of the health and well-being of our neighbours.

Please note the use of e-cigarettes is not permitted in any College buildings.

 

Is accommodation available close by?

Please view the College’s Local hotels in and around the area if you need to book accommodation for yourself or your guests. Please note that the Graduation Team cannot arrange this for you.

Is parking available at the College?

Unfortunately there is no car parking available on campus or at the Royal Albert Hall. There are a small number of blue badge spaces on campus which are allocated on a first come, first served basis to blue badge holders. Please email the Graduation Team: graduation@imperial.ac.uk to discuss your requirements. There are a number of pay and display NCP car parks within the vicinity of the College.

How do I hire my gown?

Details on how to hire your gown online will be provided in your email invitation.

Please remember that academic dress is compulsory for Imperial College's graduation ceremonies and you will not be allowed to enter the hall if you are not wearing academic dress.

Gown Collection on the day

Gown collection will be located in the Great Hall on campus.  Please note the following times for each ceremony:

  •  Faculty of Engineering - 07:30 – 09:30 
  • Faculty of Medicine - 10:45 - 12:45
  • Faculty of Natural Sciences - 10:45 - 12:45 and 13:15 - 16:00

Gown Returns on the day

You can return your gown from 11:45 – 12:45 and then from 13:15.  Please note that gown collection closes at 20:30 and all gowns must be returned before this time. 

 

What should I wear for the ceremony?

Graduation ceremonies are formal occasions and therefore smart dress is appropriate. Shorts, jeans and trainers are not appropriate attire for graduands. Graduands are welcome to wear traditional or national dress. Gowns are designed to be worn with shirts. You may wish to bring safety pins to secure the gown in place.

What time does my ceremony take place and how long does it last?

Ceremonies will last approximately 1.5 hours each. Departmental receptions are held on South Kensington campus following the ceremony (lasting approximately 1.5 hours).

Are the seats allocated for the ceremony?

Seats are allocated in advance for both graduands and guests in separate areas of the Royal Albert Hall. Your ticket will identify your seat by door, area, row and seat number. You will not be seated with your guests. Please ensure you sit in your assigned seat, as occupying the wrong seat will disrupt the presentations. Please note that both student and guest tickets are non-transferrable.

Are children allowed to attend the ceremony?

Yes, children can attend. Please bear in mind that the ceremonies are of a formal nature and around an hour and a half in length.

All children over the age of 2 will require their own seat inside the Hall and therefore a guest ticket must be purchased for them. Babies up to 2 years of age do not require a ticket.

When purchasing guest tickets for children, please indicate their age in the special requirements box on the Tempest Online Portal so that the Graduation team can make the appropriate seating arrangements for you at the ceremony. Please note that we cannot provide any childcare facilities.

Where can I have my graduation photographs taken?

Professional photography will be available on Commemoration Day. Please visit the Photography page for further details.