RefWorks is a reference management software package that enables you to:

  • import references from databases or text files
  • create references from saved PDF articles
  • build up your own database of relevant references
  • add correctly formatted citations to word documents
  • build a bibliography

RefWorks is a web-based package that can be used from any computer with an internet connection. It is particularly useful for undergraduates and taught-course postgraduates preparing projects and dissertations.

RefWorks is funded by Library Services and is a free service to our users.

RefWorks

Creating an account and logging in

If you are a new user, log in to RefWorks with your College username and password to create your account.

You will be taken to the Create Account screen.

You will now see the RefWorks registration screen.

You need to enter the following information:

  • Your name and College email address
  • Your department
  • Your status e.g. undergraduate

You are now ready to start using RefWorks!

Logging in

Once you've created your RefWorks account you will continue to log in using your College username and password.Log in screen

When you reach the RefWorks log in screen always click on the Login with your institution’s credentials link.

You may be asked to identify your institution, in this case select Imperial College London from the list of options.

Log in with your College username and password when asked to do so.

Adding references

There are various ways to do this:

  • Import using Save to Refworks
  • Direct Export
  • Import saved PDFs of articles
  • Import references from Imperial College Library Search
  • Import a saved file
  • Add manually

Further information on all of these import methods is in our New RefWorks Quick Guide (pdf)‌.

 

Write-N-Cite

Write-N-Cite (WNC) is a plug-in which can be downloaded from RefWorks from the More (three dots) menu. All PCs in the Library and those in most departmental clusters have WNC pre-loaded.

WNC is not currently compatible with Word for Mac 2016. Mac users can install Reference Citation Manager (RCM) instead.

Installing Write-N-Cite

To install WNC on your personal computer you must have administrator rights.

  • Open the More (three dots) menu and select Tools to download the 32 or 64 version as required
  • Make sure that Microsoft Word is not running before installing Write-N-Cite
  • Once installation is complete a tab labelled RefWorks will appear in the Microsoft Word ribbon
  • To access your references, select the Log in button on the RefWorks tab, open the Log in from My Institution menu, select Imperial College London and enter your College username and password
  • If given the option to sign in to new RefWorks or legacy RefWorks, select new RefWorks
  • Syncing your references may take a minute or two

Creating a reference list in your word processing document using Write-N-Cite 4

  • Open a document in Microsoft Word and click on the RefWorks tab in the Word ribbon
  • If you have not logged into Write-N-Cite select the Log in button on the RefWorks tab, open the Log in from My Institution menu, select Imperial College London and enter your user credentials
  • Syncing your references may take a minute or two
  • Select your preferred output style from the Style drop down menu. If your preferred style is not listed click on Select Other Style for more options. If your preferred style is not shown, open your RefWorks account and click the View button in the bottom right corner. Choose Citation View and click on the cog to search for and select your preferred style by clicking Save. In WNC, sync your references and click on the Style menu. Your selected style should now appear in the options.
  • Place your cursor where you want to cite a reference within the document and click on the Insert Citation icon in the RefWorks tab. The Insert/Edit Citation box will appear
  • Select the citation you wish to insert either by opening the appropriate folder from the Folder tab, or by typing a keyword into the search box in the top right hand corner
  • The selected citation will be displayed in your chosen output style in the Preview Citation window. To insert the citation into your Word document, click the OK button
  • To insert additional references into a single citation, click the + icon next to the Compose Citation window and select another reference to add to the citation. The order in which references appear in the citation is determined by your output style
  • When you’ve added all your references put your cursor where you’d like your bibliography to appear and click on Bibliography Options in the RefWorks tab. Then select Insert Bibliography

If you have added new references to your RefWorks account and want to cite them in a document, you will need to click on the Sync My Database button in the RefWorks tab. Syncing your references may a minute or two.

Reference Citation Manager Word add in

Reference Citation Manager (RCM) is an app available from the Microsoft Office Store which can be used in Word 2016 for Windows or Mac to insert citations and create reference lists.

Creating an RCM password

It is not possible to log into RCM using your College credentials. In order to use RCM you need to set up a password in your RefWorks account.

  • Open your RefWorks account, click on your name at the top of screen and select Settings
  • A log in box will appear select Log in via my Institution, select Imperial and log in with your College username and password
  • Scroll down the page to the Alternate Password section and click on Change Password
  • Enter a new password (this should not be the same as your College password)

Installing Reference Citation Manager in Word 2016

  • Open a new Word document and select the Insert or Add-ins tab
  • Click on the Store icon and type RefWorks in the search box
  • Select the RefWorks Citation Manager app and click Add
  • The RCM app will now be available under the My Add-ins menu
  • Select RCM from My Add-ins to open the app in a side window
  • Log in using your College email address and the RefWorks password you created
  • Select Log in with New RefWorks

Creating a reference list in your word processing document using RCM

  • Select your preferred output style from the hamburger (three lines) menu
  • Place your cursor where you want to cite a reference within the document and hover over the reference you want to cite in RCM. The Cite This button will appear, click the button to insert the citation into your document
  • Use the Search box to locate specific citations, or click on All references to view the citations in a folder
  • To insert additional references into a single citation, tick the box next to each citation. A preview of the citation will appear the top of the RCM window. Click on Cite these to insert the citation. The order in which references appear in the citation is determined by your output style
  • A formatted reference list will automatically appear the end of the document as you add more citations

Output styles

The RefWorks output style will determine the format of both your in-text citations (if you're using Write-N-Cite or RCM) and your reference list. The output style decides which fields will be displayed in your reference list, in what order, whether footnotes will be included and much more.

RefWorks has many hundreds of output styles to choose from. Before using RefWorks to generate your reference list you should check which output style your department prefers you to use. Using the wrong style may lose you marks.

Output styles can use different fields to format references. Therefore, it's advisable to decide on your preferred output style as soon as possible rather than edit your reference list to ‘fit' an output style later on.

  • In RefWorks click on Citation View in the bottom right hand corner
  • Select the cog icon and the Citation View Settings window will open
  • Type the name of your preferred style into the search box and click on the name to select it
  • The name of the style will now appear at the top of the window, click Save
  • Your references will now be displayed in your selected style

Library Services has created an Imperial College London version of the Harvard and Vancouver output styles for RefWorks. 

 

Help and guides

If you have any questions or require assistance using RefWorks please contact Library Services using the ASK the Library or by phone on 020 7594 8810.

Try our New RefWorks Quick Guide‌ (PDF) or our RefWorks videos on YouTube.

Attend a library training workshop on RefWorks. For a timetable, see Workshops.

The RefWorks support website has guides, documents and online tutorials which you may find useful RefWorks also have a number of short ‘how to’ videos available on YouTube.